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Handbook of Good Works
| Ministry Organization |
"Now you are the body of Christ, and each one of you is
a part of it." I Cor. 12:27
Under the oversight of the elders, Southside is organized to fulfill
many areas of service.
This ministry-led approach is designed to meet a
variety of needs both inside and outside the congregation. A conscious
effort has been made to balance the needs of the church for edification
and enrichment with the responsibility to reach out to the world through
evangelism and service. This is our way of mobilizing the vast resources
of this church to meet the challenges we face in living out our calling
as members of Christ's body. Our purpose is to provide a form and
structure for the parts of the body to unite and do their work.
The various areas of service represented here by no means exhaust
our possibilities for service, nor should they be used as substitutes
for individual initiative in responding to people in need. They do
offer opportunities for involvement in meaningful areas of ministry
which have as their goal the building up of the body of Christ
through nurture and outreach. We offer them as catalysts to stimulate
our minds and hearts to find other creative ways to serve our Lord.
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Adult Growth and Discipleship
Elder: Terry Kile
Educational Committee - Establishes Bible classes that will provide a well-balanced
curriculum for all adults including:
- Recruiting teachers
- Providing opportunities for adult teachers to attend seminars, retreats, and workshops
- Reviewing and selecting adult teaching material for the adult program
- Preparing annual budget for adult Bible teaching program
Staff Leader: Dan Leaf
Deacons: Alan Hegi, Mark Hughes
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Brothers Keepers Groups - Plans and implements the BK program each year including:
- Assigning members of the congregation to BK Groups
- Determining yearly theme
- Putting together BK packets with Bible Studies and Record keeping material
- Selecting and training BK Leaders
Staff Leader: Wyatt Sawyer
Deacon: Jim Gardner
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Seminars, Retreats, and Workshops - Develops an annual plan to provide opportunities
to enhance the spiritual growth of each member including:
- Selecting subjects to be presented
- Obtaining speakers
- Preparing annual budget
Staff Leader: Dan Leaf
Deacons: Jim Sager, Mark Hughes
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Congregational Involvement - Develops a plan to involve all members in the various areas
of work including:
- Maintaining a profile of each member identifying the areas of service in which they are willing to work
- Recruiting members for the various works
- Funneling ministry information to appropriate deacons or ministry leaders
- Maintaining a comprehensive database on every member at Southside
- Preparing annual budget
Staff Leader: Dan Leaf
Deacon: Kent Smith
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39ers - Provides a well-balanced program for spiritual enrichment and involvement
for Southside's older Christians including:
- Planning activities
- Developing areas of service which would actively involve the 39ers
- Preparing annual budget
Deacon: Jerry Carter
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Library - Develops and implements a plan to make the library more accessible to all
members including:
- Relocating library if necessary
- Recruiting a Librarian
- Preparing annual budget
Deacons: Mark Hughes, Alan Hegi
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New Member's Packet - Maintains a new member's packet including:
- Updating current packet
- Preparing a packet for each new member
- Providing packet to elders
- Scheduling visits between elders and new members
Deacons: Kasey Blair, Scott Beard
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Assembly Management
Elder: Jim Barton
Audio and Tape - Organizes workers for the sound booth for sound control and taping including:
- Setting proper sound levels for each speaker
- Ordering tapes through office
- Making copies of tapes on request
- Tracking tape needs for budget process
Deacon: Wes Beard
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Baptismal Assistance - Considers the needs of the baptismal changing rooms including:
- Staffing with men and women helpers
- Overseeing the laundering of clothing and towels
- Tracking clothing and towel needs for budget purposes
Deacon: Albert Richie
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Communion - Organizes various aspects of the Lord's Supper including:
- Preparation of communion using volunteers
- Weekly cleaning of trays
- Soliciting men to serve
- Ordering supplies through office
- Tracking for budget purposes
Deacons: Lee Hayes, Jesse Zenteno, Wes Beard
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Music - Works in Southside's music program including:
- Standing available to lead singing
- Singing with Southside choral group for special presentations
- Singing at weddings and funerals
- Preparing a budget
Deacons: Joe Mahaffey, Jim Sager
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Nursery - Oversees and coordinates nursery including:
- Staffing with attendants during worship
- Coordinating paid nursery for special programs
- Preparing a budget
Deacon: Mark Hughes
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Prayers and Scripture Reading - Participates as leaders in worship including:
- Leading prayer for A.M. and P.M. assemblies
- Leading prayer for special events (meetings, fellowships, etc.)
- Reading scripture in the assembly
- Presenting a table thought before the Lord's Supper
Staff Leader: Kyle Kiser, Worship Advisory Group
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Ushers and Greeters - Organizes a welcoming and tracking program including:
- Organizing those to serve as ushers and greeters
- Monitoring the halls and ringing bells to start and stop classes
- Counting attendance for A.M. and P.M. and Mid-week services
Deacon: Scott Beard
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Visitors' Packets - Produces a packet of information to give to visitors during morning
worship including:
- Overseeing printing of packet information
- Updating information that changes periodically
- Supervising volunteers to assemble packets
- Providing a continual supply of packets for the front pew each Lord's day
- Tracking packet needs for budget purposes
Deacon: Kasey Blair
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Attendance/Response Cards - Making attendance and response cards available including:
- Communication with office on replenishing cards
- Restocking attendance and visitors cards and pencils on a weekly basis
- Insuring that clip boards with response cards and pencils are on the front pew
- Organizing young men to pick up attendance cards at the end of morning worship
- Tracking card usage for budget purposes
Deacon: Jim Gardner
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Business and Finance
Elder: L.G. Lacy
Budget Planning and Tracking - Oversees the yearly budget process including:
- Reminding deacons and ministry leaders to begin their year-end evaluations and formulate their next year's budget (September)
- Assisting elders in accumulating and evaluating data
- Overseeing printing of purpose cards, their presentation to and commitment from members
- Presenting the final budget to congregation in a Lord's day morning worship (December)
- Providing contribution envelopes to those who need them
- Comparing actual contributions to budgeted expenditures throughout the year
- Providing monthly reports to the elders of the collection and disposition of funds by line item
Deacon: Brent Davis
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Contributions/Counting/Recording/Deposits
- Oversees weekly A.M. and P.M. contributions including:
- Facilitating proper security for funds during collections and counting
- Counting and recording weekly contributions
- Insuring that deposits are made in a prompt and secure manner
- Ordering and tracking of contribution envelopes
Deacons: Brent Davis, Ron Finch
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Treasurer - Handles the financial affairs of the church including:
- Paying bills, staff salaries, and payroll taxes
- Posting all expenditures to the appropriate chart of accounts
- Reconciling bank statements on a monthly basis; provide copy to elders
- Furnishing individuals with receipt of requirement by IRS ($250.00)
- Providing year-end tax forms to ministers and employees
- Monitoring profit sharing and retirement plans
Deacon: Jerry Carter
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Office Administration - Manages all aspects of the church office including:
- Coordinating Southside's staff
- Communicating with staff in meetings
- Keeping elders apprised of illness and extraordinary circumstances in members lives
- Publishing and mailing a church newsletter
- Coordinating a pictorial directory on a periodic basis
- Publishing a yearly telephone directory
- Coordinating announcements for all assemblies
- Tracking visitors and attendance
- Maintaining list of approved van drivers
- Being available to serve the needs of Southside's members
- Preparing an annual budget
Staff Leader: Kyle Kiser
Ministry Leaders: Southside's Ministry Team
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Legal Affairs - Handles various legal affairs including:
- Counseling in any legal matter
- Handling all neighborhood houses and lots owned by the congregation
- Conducting an annual review of procedures in filing and the custodial agreement
Deacons: John Cummings, Alan Hegi
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Computer Support - Considers all aspects of computer needs including:
- Hardware and software for office operations
- Hardware and software for pantry operations
- Finding technical help and maintaining computers for optimal performance
Deacons: Jim McKenzie, Scott Beard
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Insurance - Oversees Southside's insurance porfolio including:
- Being aware of each Southside policy whether on the building, vehicles or other
- Acting as liason with Southside's current insurance agent
- Assessing needs and making recommendations to the elders of current insurance needs
Deacons: Brent Davis, John Cummings
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Benevolence
Elder: Ed Young
Emergency Assistance - Organizes help for members and non-members in need of
assistance including:
- Enlisting and training volunteers to aid people in need at times other than on regular pantry days
- Following established food and clothing ministry guidelines
- Adhering to guidelines concerning payment of rent and utilities and to the giving of cash
- Staying within the limits of the budget guidelines for each quarter
- Preparing an annual budget
Staff Leader: Dan Leaf
Deacon: Martin Padilla
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Food Pantry - Organizing an effort to help the less fortunate of our community including:
- Maintaining volunteer staff for an ongoing program of food pick-up and distribution on certain fixed days (Tuesday & Thursday)
- Abiding by local and federal guidelines for food distribution required by the food bank and USDA
- Keeping records to insure compliance with local and federal guidelines and to insure the equitable distribution of food
- Coordinating quarterly "Pack the Pulpit" drives among the congregation
- Attending periodic meetings of the Local Food Bank
- Communicating pertinent information to pantry workers concerning changes in law and other matters
- Preparing an annual budget
Staff Leader: Joe Flores, Dan Leaf
Deacon: Albert Richie
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Clothing Room - Organizes clean, usable clothing for use by members and community
people including:
- Communicating the on-going need for usable clothing to the congregation and to sister congregations
- Maintaining volunteer staff to work the clothing room on pantry days
- Insuring a periodic and equitable distribution of clothing on an as needed basis
- Preparing an annual budget
Ministry Leader: Connie Flores, Rosa Martinez
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Care Centers / Children's Homes - Provides for the support of care centers and
children's homes including:
- Acting as liason between financially supported care centers and children's homes
- Periodic visiting of Southside members living in retirement centers
- Creating drives for money, food and clothing to help better serve the needs of children in children's homes
- Insuring that transportation is coordinated with the Southside ministry leader over
Van Routes and Drivers for those living at Lakewood Retirement Center
- Preparing an annual budget
- Requesting an annual financial report from each of the following supported centers and homes to be submitted to the elders:
- Lakewood Retirement Center
- Hilltop Haven/Gunter Home
- Sherwood Mrytle Foster Home
- Christ Haven Children's Home
- Sunny Glen Children's Home
- Tipton Home
Deacon: John Cummings
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Children and Youth
Elder: Joe Bullock
Children's Assembly - Provides training for pre-school children to run concurrently with
the morning assembly including:
- Developing training curriculum
- Recruiting teachers and helpers
- Preparing an annual budget
Deacon: Kent Smith
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Education - provides a well-balanced curriculum for ages from young children through
youth including:
- Developing training curriculum
- Recruiting teachers
- Preparing an annual budget
Staff Leader: Sean Fitzgerald
Deacons: Kent Smith, Mark Hughes
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Leadership Training (LTC) - Organizes program to provide training for young people in
all areas of service to encourage leadership including:
- Preparing for annual convention
- Recruiting coaches to work with youth
- Setting scheduled work sessions for coaches and youth
- Preparing an annual budget
Staff Leader: Sean Fitzgerald
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Vacation Bible School - Plans a Vacation Bible School program each year including:
- Establishing date well in advance
- Selecting theme
- Obtaining materials
- Recruiting teachers
- Advertising and registering students
- Preparing an annual budget
Staff Leader: Sean Fitzgerald
Deacon: Jim Sager
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Special Programs - Prepares and implements special programs to actively involve youth
in various areas of ministry including:
- Developing an annual plan
- Recruiting leaders
- Preparing an annual budget
Deacons: Kent Smith
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Supply Room - Maintains the necessary resources to enable teachers to effectively teach including:
- Recruiting workers for supply room
- Ordering and stocking material and equipment
- Preparing an annual budget
Deacons: Mark Hughes, Kent Smith
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Youth Activities - Involves youth in activities designed to enhance their spiritual growth
and meaningful fellowship with each other including:
- Developing and implementing an annual plan
- Involving parents
- Preparing an annual budget
Staff Leader: Sean Fitzgerald
Deacon: Kent Smith
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Congregational Life
Elder: Ed Young
Blood Drives - Organizes a regular blood drive to maintain an ongoing blood account at
the Carter Blood Bank including:
- Being a liason between Southside and the Carter Blood Bank
- Organizing semi-annual blood drives on location at Southside
- Informing Elders periodically of available blood for emergencies
Deacons: Kasey Blair, Albert Richie
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Senior/Physical Impaired Member Care - Coordinates care to the homebound including:
- Recruiting volunteers to take communion to those who request it
- Insuring that emblems are on hand and available to volunteers serving communion
- Checking on the needs of Widows and Widowers / Recruiting volunteers to mow lawns, make repairs, paint houses or other needs
- Checking on those who are homebound and keeping the elders apprised of their needs
- Preparing an annual budget
Staff Leader: Wyatt Sawyer
Deacon: Albert Richie
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Fellowship Activities - Organizes fellowship meals for special events including:
- Special events that involve the whole body (Friend Day, Homecoming, 5th Sunday, etc.)
- Insuring a continual supply of paper goods for events and for in-house Brother's Keeper meetings
- Coordinating setting up tables and chairs with maintenance service
- Advertising these events through the church newsletter
- Preparing an annual budget
Deacons: Jim Gardner, Jesse Zenteno
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Kitchen Kop - Achieves accountability on the efficient use of the kitchen including:
- Making weekly checks for all aspects of cleanliness (no dirty dishes, old food in refrigerator, emptying
dishwashers, returning items to proper places, etc.)
- Notifying responsible groups to clean who fail in cleaning
- Posting appropriate signs to remind users of established responsibilities
Deacon: Thell White
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Van Routes & Drivers - organizes the van usage including:
- Recruiting drivers for pick-up at all church services
- Organizing vans for special trips and events
- Insuring transportation from other sources when needed
- Reporting all maintenance needs to the ministry leader over vehicle maintenance
- Insuring all drivers are covered under church insurance policy
Deacons: Jim McKenzie
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Facility and Plant Management
Elder: Melvin Gardner
Building Security - A paid service to be able to work in a secure environment. This
area includes:
- Reminding each member to communicate their needs for security for special events with the office
- Recruiting volunteers to routinely lock all doors and turn off all equipment (including lights and
enviromental controls) at the close of each church assembly or activity
- Reporting burned out light bulbs both inside and outside the building to the church office
Deacons: Jim Gardner, Thell White
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Custodial Services - A paid service to be coordinated with the office.
Deacon: Thell White
Staff Leader: Kyle Kiser
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Grounds and Parking Lots - Oversees needs for the exterior portion of Southside
plant including:
- Weekly inspections and reports to the paid yard service
- Routine inspections of the parking lots
- Making recommendations on budgeting process for resurfacing all lots
- Updating all exterior signs periodically as needed
Deacons: Kenny Woodul, Joe Mahaffey, Jesse Zenteno
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Building and Equipment Maintenance - Coordinates maintenance for the building including:
- Organizing efforts for cosmetic repairs to the interior structure
- Inspecting and facilitating repairs to cooling and heating systems, plumbing, electrical and sound
- Preparing annual budget for capital improvements
Deacons: Joe Mahaffey, Kenny Woodul
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Vehicle Maintenance - Considers all needs for church vans and church bus including:
- Taking care of safety inspections and licenses
- Servicing vehicles (wash and vacuum, oil and lube,etc)
- Insuring that driver are notified of placement of registration and insurance papers
- Providing a weekly log for drivers to communicate maintenance needs
- Preparing an annual budget
Ministry Leader: Jason Jarratt
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Outreach and Church Growth
Elder: Melvin Gardner
Evangelism - Coordinates all aspects of evangelism including:
- Developing a yearly calendar of events for congregational outreach
- Plans specific campaigns, evangelistic efforts, and community events
- Developing an on-going program for evangelism
- Recruiting and training teachers and silent partners
- Preparing an annual budget
Deacons: Jim Crouch, Jim Sager
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Correspondence Courses - Oversees the correspondence course ministry including:
- Insuring that requests for material are distributed in a timely manner
- Maintaining a record of those enrolled in correspondence courses
- Recruiting volunteers to help distribute and grade responses from enrollees
- Replenishing stock as required
- Preparing an annual budget
Deacon: Ron Finch
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Tracts - Coordinating the availability of tracts including:
- Assessing current tracts for doctrinal content and placement
- Restocking tract racks
- Reordering tracts as needed
- Informing congregation as to location and usage of tracts
- Preparing an annual budget
Deacon: Ron Finch
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Visitation - Organizes an effective visitation program including:
- Recruiting and training volunteers to make visits promptly when alerted to new visitors
- Maintaining records of visits
- Insuring that visits are made and follow-up is done
- Preparing an annual budget
Deacons: Kasey Blair
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First Choice Program - Organizes a ministry approach to young mothers including:
- Teaching weekly bible studies
- Serving as a Mentor for Moms
- Working with young boys of First Choice mothers in "First Base" program
- Working with young girls of First Choice mothers
- Helping with special outings for first choice families
- Writing cards and letters of encouragement to First Choice families
Deacons: Kenny Woodul, Joe Mahaffey
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Southside Christian School - Provides a safe and Christian atmosphere to children including:
- Empowering a board of directors made up of Southside members
- Providing a safe place for parents to leave their children
- Being evangelistic to non-member parents
- Providing teachers that are members of the church
- Teaching children Bible stories and precepts from God's Word
- Supplying opportunities for Southside members to be directly involved in improvements to the school
Deacon: Brent Davis
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Advertising - Deals with church publicity including:
- Developing a yearly plan for advertising in newspapers and community mailings
- Handling advertising for special events in newspapers and brotherhood journals
- Preparing an annual budget
Staff Leader: Kyle Kiser
Deacon: Kasey Blair
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Missions
Elder: Kent Hatcher
This area is made up of a committee of members hand picked by our shepherds to organize
and inform Southside's membership of the needs of our missionary families. Current
responsibilities include:
Conducting Regular Mission Committee Meetings - including:
- Electing a yearly chairman
- Handling requests for missions help
- Overseeing current mission efforts
- Reviewing expenditures against budget figures quarterly
- Making recommendations to the elders on viable missions works
- Obtaining and submitting monthly missionary reports to elders
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Supporting Missionaries in the Field - including:
- Supporting them physically and spiritually
- Assessing and meeting needs
- Communicating by email and other means
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Missions Emphasis Weekend - including:
- Following missions committee procedures for events
- Planning calendar of events and activities
- Making arrangements for housing and transportation
- Organizing Southside members for decorations, breakfast and banquet arrngements
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Preparing Missions Budget - including:
- Reviewing previous year's budget
- Evaluating effectiveness of current missions program
- Considering salary adjustments
- Proposing new works and expenses
- Preparing annual budget
Deacons: Jim Crouch, Jerry Carter, Ron Finch
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Spanish Ministry
Elders: Johnie Rodriguez, Tony Martinez
Communion Preparation - Organizes all aspects of the Lord's Supper including:
- Preparation of communion using volunteers
- Weekly cleaning of trays
- Soliciting men to serve at the Table
- Ordering supplies through office
- Tracking for budget purposes
Deacon: Jose Aguayo
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Contributions/Deposits/Attendance Record - Oversees contributions and attendance
count including:
- Facilitating proper security for funds during collections and counting
- Counting and recording weekly contributions
- Insuring that deposits are made in a prompt and secure manner
- Monitoring the halls and ringing bells to start and stop classes
- Counting attendance for A.M. and P.M. and Mid-week services
Deacon: Martín Padilla
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Audio and Tapes - Working in the sound control booth including:
- Setting proper sound levels for each speaker
- Ordering tapes through office
- Making copies of tapes on request
- Tracking tapes needs for budget process
Deacons: Jose Aguayo
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Emergency Assistance - provides help to members and non-members including:
- Enlisting and training volunteers to aid people in need at times other than on regular pantry days
- Following established food and clothing ministry guidelines
- Adhering to guidelines concerning payment of rent and utilities and to the giving of cash
- Staying within the limits of the budget guidelines for each quarter
- Preparing an annual budget
Deacon: Martin Padilla
Staff Leader: Dan Leaf
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Food Pantry - Organizing an effort to help the less fortunate of our community including:
- Maintaining volunteer staff for an ongoing program of food pick-up and distribution on certain fixed
days (Tuesday & Thursday)
- Abiding by local and federal guidelines for food distribution required by the food bank and USDA
- Keeping records to insure compliance with local and federal guidelines and to insure the equitable
distribution of food
- Coordinating quarterly "Pack the Pulpit" drives among the congregation
- Attending periodic meetings of the Local Food Bank
- Communicating pertinent information to pantry workers concerning changes in law and other matters
- Preparing an annual budget
Staff Leader: Joe Flores
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Evangelism- Coordinates all aspects of evangelism including:
- Developing a yearly calendar of events for congregational outreach
- Plannnin specific campaigns, evangelistic efforts, and community events
- Developing an on-going program for evangelism
- Recruiting and training teachers and silent partners
- Preparing an annual budget
Deacons: Martin Padilla, Jose Aguayo
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Brothers' Keeper Groups - Provides small group fellowship including:
- Assigning members of the congregation to BK groups
- Determining yearly theme
- Putting together BK packet with Bible Studies and Record Keeping material
- Selecting and training BK leaders
Staff Leader: Joe Flores
Deacons: Martin Padilla, Jose Aguayo
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Seminars, Retreats, and Workshops - Offers programs of training and enrichment including:
- Selecting subjects to be presented
- Obtaining speakers
- Preparing annual budget
Staff Leader: Joe Flores
Deacon: Martin Padilla
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Women's Ministry - Coordination of Bible Classes and Ladies Day, including:
- Establishing yearly master calendar of events
- Assigning people to be responsible for each of the yearly activities on a monthly basis
- Planing sessions one time a year
- Communication Representives
- With the office - Angelica White
- With the English Speaking Ladies - Yolanda Padilla
The Elders and Joe Flores will be present or will approve all major decisions or changes
in this ministry.
Elders: Johnie Rodriguez, Tony Martinez
Staff Leader: Joe Flores
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Women's Ministry
Elder: Melvin Gardner
This area is made up of a committee of women who are hand-picked by our shepherds to organize
the ladies of Southside for great works for the Master.
Activity: This ministry runs the gamut from hospital visitation to cheer baskets for the needy.
Especially edifying are the wonderful Bible studies our ladies have in Tuesday morning classes and also in the
evening for Young Mother's Study group. A special women's ministry booklet is published each year detailing
the various opportunities for service.
Women's Committee: Mildred Gardner, Judy Beard, Joan Smith, Johnnie Braddy, Pat Barton, Yolanda Padilla
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